-
Legislators usually make themselves
available to their constituents during elections, prior to and during
legislative sessions and committee hearings, at legislative forums in
their districts, and by appointment.
-
Obviously, a personal visit is
required if the legislator is going to be able to associate your name
with a face!
-
Introduce yourself and continue
to do so at each encounter until they know you on a first name basis.
-
Be sure to provide the
information that will establish you as a credible resource, such as
where you live, where you work and what you do.
Be specific and selective.
-
Present a professional image. Dress in a businesslike manner.
Convey an air of respect and confidence—remember that it is
likely that you know much more about your issue than the legislator
does.
-
Call in advance to arrange an
appointment and demonstrate your respect for their time.
-
You will be more impressive if
you emphasize your main issues concisely rather than trying to cover
multiple topics. Be
prepared, organized, and factual.
Develop an agenda. Practice your presentation prior to the appointment.
-
Do your homework before the
meeting. Try to learn
about the legislator’s background.
Where did he/she attend school?
Fraternal organizations?
Church affiliation? Occupation?
Committee assignments?
-
Be on time; five minutes early
is even better. Use
only the allotted time unless the legislator initiates the
continuation.
-
Listen carefully to the
legislator’s comments and questions.
This should help you to develop a strategy for future
meetings.
-
Always, absolutely, always, tell
the truth! You are only
as good as your word. If
you do not know the answer to a question, admit it and offer to
research it.
-
Don’t be afraid to ask for a
commitment, but be tactful and respectful.
If the legislator disagrees with you and cannot support your
position, listen carefully to the reasons why.
-
Before concluding, leave a fact
sheet or short issue paper summarizing your main points.
-
Thank the legislator for his/her
time.
-
Follow up with a handwritten
thank-you note and mention any commitments that were made.
